noteSpace™ – CQC compliant off-site record storage

Features:

• Staff training and support on hand to ensure teams are able to take full advantage of noteSpace features
• Records are collected, catalogued, barcoded and boxed at a time to suit the Practice
• Weekly pick-up and delivery of new and requested records
• Secure off-site record storage for Lloyd George and paper records
• Easy-to-use software to manage flow of records from storage to the Practice - all data processed within the HSCN network
• Flexible payment terms
• iGPR included as part of the noteSpace Digital service to enable redacted Subject Access Requests to be securely produced
• Digitisation option available, digitise your records over a period of time to spread costs

Benefits:

• Improved security against fire, flood and theft
• Fully compliant with CQC requirements for records management
• Quick and easy access to patient records on demand
• Increase space for GPs that can be used for revenue generating activities
• Improve patient facilities such as easier patient access, waiting areas and treatment availability by releasing space
• Improve environment for practice staff

noteSpace™ Digital – Lloyd George and A4 medical record digitisation

Release valuable space, reduce staff workload and improve patient safety in your General Practice with our fully managed digitisation service

Features:

• Fully managed service ensures there is no impact on staff time in preparing the Lloyd George records, as part of the digitisation process.
• Records are collected, catalogued, barcoded and boxed at a time to suit the Practice.
• Records are digitised to BS10008:14 standard and then returned securely to your Practice for direct attachment to the clinical record.
• Deep storage of the paper Lloyd George records in our secure off-site storage facilities forms part of the solution, giving complete confidence that the records are available to look at physically if needed and for quality assurance purposes during the digitisation process.
• noteSpace 'follow-on' service ensures that when the scanning is complete, new records coming into the Practice are captured on an ongoing basis rather than being added to staff workload.
• Secure destruction to BS EN 15713 standard or ongoing deep storage.
• Flexible payment terms
• iGPR included as part of the noteSpace Digital service to enable redacted Subject Access Requests to be securely produced

Benefits:

• Improve patient care by being able to access the complete, legacy medical record at the point of care delivery.
• Release space to improve patient facilities such as easier patient access, waiting areas and treatment availability, or use the space for additional revenue generating activities.
• Reduce administration time by removing the need to photocopy records for Subject Access and the need to manually locate paper records.
• Reduce the risk of lost, stolen or damaged records and the threat of losing records to fire or flood.
• The original Lloyd George record is held in deep storage giving assurance the record is available if needed.
• New records are collected and digitised as part of a regular visit to the Practice during the contract.